Enter to: or from: followed by an email address to find all of the email sent to or received from an address. And while Google gives you a long list of search operators, I suggest you start with the following: I’ve found that typing search terms into the Gmail search box in the desktop Chrome browser to be the most efficient way to find and select sets of emails. If that’s the case, talk with your administrator about backup before you begin.)Īfter you backup, cycle through the following four steps to move sets of email to the Gmail trash. (Note: If you use G Suite, an administrator has the ability to disable access to Takeout. Wait to start your deletions until you’ve either downloaded or verified that your exported email has been stored. Select Next at the bottom of the page, then choose the format, file sizes, and storage action for your export. Move the slider to the right of Mail to “on.” (You may export just some of your email: Select the down arrow to the left of the slider, then choose one–or more–Gmail labels to select items tagged with those labels to export.) Choose the “Select None” button, then scroll down the page to Mail. Some people pursue #NoEmail–and start to treat email as an ephemeral communication channel instead of a permanent archive.īefore you start to mass delete items from Gmail, I recommend that you export your current email data. You might want to mass delete email from Gmail for many reasons: To remove non-work-related messages from an account, to achieve “inbox zero” as part of a personal productivity effort, or–more mundanely–to reduce the storage space used by attachments.
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